What impresses customers positively as a result of a call to your call center?
To answer this question, Kinesis conducted research into the efficacy of the bank contact center sales process by observing a battery of sales and service behaviors through the use of mystery shoppers. The objective of this study was to identify which sales and service behaviors drive purchase intent. (See the insert below for a description of the methodology).
The table at the end of this post shows the relative frequency in which each behavior was observed in shops where the shopper reported positive purchase intent as a result of the call, compared to shops with negative purchase intent.
The seven behaviors with the strongest relationship to purchase intent are:
- Invite to visit a branch
- If on hold, thank for waiting
- Express appreciation for interest/thank for business
- Offer further assistance
- Mention/refer to website
- Listen attentively to your needs
- Offer to send material
Each of these behaviors is at least three times more likely to be present in shops with positive purchase intent compared to those with negative purchase intent.
Two observations jump out from this first group of behaviors:
First, integration of other channels into the sales process appears to drive purchase intent. Inviting the shopper to visit a branch was observed 6.4 times more frequently in shops with positive purchase intent compared to negative. The branch still has a role in the sales process; other research consistently points to the convenience of branch location as a driver of selection of a primary financial institution. If contact centers leverage the branch during the sales process, they have a significantly better chance to advance the sale. Additionally, when the agent incorporated the website into the sales presentation, they also have a better chance of advancing the sale. Mentioning the website was 3.3 times more likely to be present in shops with positive purchase intent compared to negative.
Secondly, the balance of these key behaviors all revolve around personal attention (thank for waiting on hold, offing further assistance, listening attentively, offer to send material) and interest in the customer’s business (express appreciation or thank for business).
Nine more behaviors were at least twice as likely to be present in shops with positive purchase intent:
- Product knowledge
- Ask for name
- Ask for your business/close the sale
- If on hold, check back in 1 minute
- When thanked respond graciously
- Ask probing questions
- Explanations easy to understand
- Explain the value of banking with bank
- Thank for calling
The themes most common in this second group of behaviors that appear to influence purchase intent are competence (product knowledge, easy to understand explanations), personal attention (asking name, checking back on hold, probing of needs) and interest in the customer’s business (ask for business, express value, thank for calling).
So…what drives purchase intent as a result of a call to a contact center? Integrating other channels into the conversation, and sincerely expressing interest in the customer broadly drive purchase intent.
Frequency Behavior Observed in Shops with Increased and Decreased Purchase Intent:
|Invite to visit a branch||64%||10%|
|If on hold, thanked for waiting||97%||20%|
|Express appreciation for interest / thank you for business||92%||20%|
|Offer further assistance||85%||25%|
|Mention/refer to website||66%||20%|
|Listen attentively to your needs||80%||25%|
|Offer to send material||97%||31%|
|Ask for name||68%||25%|
|Ask for your business/close the sale||76%||32%|
|If on hold, check back in 1 minute||94%||40%|
|When thanked respond graciously||98%||42%|
|Ask probing questions||94%||42%|
|Explanations easy to understand||99%||45%|
|Explain the value of banking with bank||88%||43%|
|Thank for calling||99%||50%|
|Friendly demeanor / pleasant voice||100%||60%|
|Avoid bank jargon||98%||68%|
|Mention other bank product||99%||75%|
|Wait for response before placed on hold||100%||80%|
|Demonstrate understanding of question||100%||81%|
|Answered in 3 rings||99%||88%|
To evaluate the state of the in-branch sales process, Kinesis mystery shopped five banks with significant North American footprints. Among the objectives of the study were to:
1) Define the sales process among different institutions.
2) Evaluate the effectiveness of specific sales behaviors.
Shoppers were asked a mixture of closed-ended questions to evaluate the presence or frequency of specific behaviors, and open-ended questions to gather the qualitative impressions of these behaviors on the shoppers – in short the how and why behind how the shopper felt. Finally, to provide a basis to evaluate the effectiveness of each sales behavior, shoppers were asked to rate their purchase intent as a result of the visit. This purchase intent rating was then used as a means of evaluating what behaviors tend to be present when positive purchase intent is reported as opposed to negative purchase intent.
Author: Julia Chang, Staff Writer, Sales & Marketing Magazine
Reprinted from the Sales & Marketing Magazine
Cheer Up: Improve your reps’ job satisfaction to reduce turnover – and raise sales
When the economy soured and the number of sales jobs shrunk, managers had little incentive to improve job satisfaction. But with the market getting stronger, managers could find themselves dealing with flight risks: According to a recent survey by job site CareerBuilder.com, four in 10 sales professionals plan to look for better jobs in 2004.
Internal unrest can lead to low morale, and smart managers will work to mitigate discontent.
“You’ve got to catch dissatisfaction quickly,” says Jim Campbell, president of Performance Unlimited, a sales coaching and training firm based in Albuquerque, New Mexico. “Even if you have one person who’s unhappy, it spreads. It’s the whole rotten-apple-spoils-the-barrel thing.”
Campbell recalls one recent client who suffered from a bad case of employee dissatisfaction. The client, a bank, was having problems with its 11-member internal sales and service department, whose job it was to train branch tellers and loan officers to sell new services. The department had recently expanded, but there was no unity among new and veteran members; a few even made it clear they were looking for new jobs. The bank’s performance was going south, and the manager was told he had to turn it around it around in six months – or lose his job.
Through team-building training, Campbell focused on topics like communication skills, creating a well-functioning team, and the effect of attitude on performance. Additionally, he held follow-up sessions for several weeks afterward to see how these new skills were being executed. He also individually coached the manager on his motivational and performance management skills. Team unity improved, and even those most vocal about their unhappiness stayed on. “They actually wanted to be part of the team, they just didn’t know how,” Campbell says, “They finally saw they could accomplish more in a team than as individuals.”
Happy employees yield more business. Campbell’s client saw the number of new loans and additional services sold increase following training, because employees were more enthusiastic in their training of branch workers. “In doing interviews with clients, we definitely see a link between customer satisfaction and employee satisfaction,” says Eric Larse, Managing Member of Kinesis, a market research firm based in Seattle, that specializes in the customer experience. But, he says, an employee satisfaction culture has to start at the top. “It’s a strategic issue that rests at the highest levels of the organization.”
Reprinted from Call Center Magazine
May 6, 2002
Companies must keep tight control of budgets but not spending enough on agent training could cost them more in the long run. Here’s how to balance training dollars…
Imagine: You have call centers, print catalogs, an e-commerce Web site and retail outlets. And you just invested in a mega-million dollar CRM package.
But do agents know what is on your Web site, in your catalogs, and what sales are happening in your stores? Do agents and support reps know the contents and have access to your Web site’s FAQ?
If they don’t, then they should be brought up to speed. So says Peter Gurney, managing partner with Kinesis (Seattle, WA), who recommends that you train agents about your channels, how they interrelate and how they affect the total customer experience.
Too many companies do not train agents on other channels, resulting in a disjointed image of the company, missed sales opportunities and frustrated customers.
Sometimes customers call asking about a Web offer or a store sale, but the agents have no clue what they are talking about. And that will annoy customers and embarrass agents.
If customers go to a store, chances are someone there will know about your company’s Web site, catalog and call center. Web sites will have store locations and telephone numbers.
Gurney’s former firm, Service Intelligence, performed a mystery audit of several leading companies’ support desks in 1997 (as cited in the October 1997 issue of Call Center Magazine, “Keeping Your Support Center Afloat”). The audit found that many reps did not have the right answers and could not answer questions even though the answers were in the employer’s on-line FAQ. Little has improved since then, he notes.
“Call centers are not taking the customer experience across the channels but customers are channel-independent,” Gurney explains.
By: Lynne Taddeo
Several converging trends suggest that it is time to begin thinking seriously about live chat as a crucial component of the customer experience. Consider the following:
This year, Gartner estimates that 25% of all customer interactions will take place via Web-based communications (including email, live chat, web callback, etc.). By 2003, Forrester estimates this number at 56%.
- At a time in which customer loyalty continues to elude online merchants, companies are finding that “superior online customer service has emerged as a key and – in many cases – the only means for businesses to differentiate themselves from the competition.” In fact, Bizrate reports that consumers cited “quality of customer support [as] the single most important factor driving repeat online sales, outstripping factors such as on-time delivery, ease of ordering, selection, and even price by healthy margins.”
- Many consumers persist in their desire for a human element in the online experience. Yankelovich finds that 63 percent of people online say they won’t buy anything until there is more human interaction involved.” And a study by NFO Interactive found that nearly 35 percent of Internet shoppers said they would purchase a greater volume of products online if they could speak with a CSR at the time of their purchasing decision.”
- Online chat is a more efficient medium than telephone: 1-800-Flowers reports that chat agents can handle four concurrent customers within about six minutes. Telephone inquiries average three minutes per call, thus half as efficient.
Thus, at a time when Web-based communications are becoming an ever greater part of the customer experience, when companies have the power to differentiate themselves by the quality of their customer service, and when consumers are clambering for a human touch in the online world, live chat offers an exciting and operationally efficient medium through which companies can connect with customers.
Corporations are catching on to the potential of live chat. Currently, only 2 out of 130 sites in a recent study offer live chat as an option. Yet IDC predicts that 70% of large corporations will install instant messaging software during the next 12 months and Yankee Group states that “live online interaction is the most frequently cited option among features to be added to corporate web sites in the next 12 months”. Retail sites that have initiated chat and personal shopper options include Polo.com, NeimanMarcus.com, Nordstrom.com, Ashford.com, Talbots.com, LandsEnd.com, EddieBauer.com, and REI.com.
Consumers enjoy live chat for the immediacy, intimacy, and convenience it offers. Browsers can easily obtain complex information from a customer service representative with a few clicks of the mouse. Our research revealed that many consumers prefer chat to telephone if asking intimate questions such as querying a retail representative on the cut of a garment or how sizes run. Chat offers the “immediate gratification” that analysts regard as fundamental to the appeal of the Web. And at a time when most home users continue to connect to the Internet via their single home phone line, the ability to communicate with a representative without having to log off the web to place a phone call is much more convenient. Even for those with multiple phone lines, Broadband or DSL, chat response times are often faster and far more appealing than the prospect of dialing a contact center, navigating through a VRU, and waiting for a representative to take one’s call. Moreover, live chat provides representatives the opportunity to build customer relationships with each interaction by giving customers “what they want, when they want it and how they want it.” Representatives can immediately push client-driven content directly to the customer’s desktop in a way, which is meaningful, tailored, and compelling.
Yet as with any current communication medium open to today’s consumers, companies must establish service and performance standards to ensure that representatives take advantage of the relationship-building potential of live chat without bungling the opportunity. In establishing these standards, keep the following guidelines in mind:
- Respond Fast. The Web experience is all about immediacy and consumers unflaggingly demonstrate that they hate delays and will go elsewhere if forced to wait too long. Simple queries should be answered within 30-60 seconds, while up to 120 seconds of wait time is acceptable for customers asking more complex questions. If fully answering the customer’s question will take longer than two minutes, set the appropriate expectation with the user by explaining that you are happy to research their question, but it may take up to x minutes to fully address
- Provide meaningful and pertinent information. Live chat provides representatives with the opportunity to “wow” their customers with detailed, meaningful, and confidently delivered product information. Yet it is equally important to answer the customer’s question in a concise and relevant manner. Avoid the pratfall of barraging chat customers with product information that is ancillary to their original request.
- Respect the customer’s choice of medium. One of the best practices to emerge this year is Eddie Bauer’s commitment to let the customer choose which medium they want to utilize and to provide superior customer service without attempting to move the customer to a more automated and cost-effective channel. I recently engaged with a live chat representative who offered to help me find the product I was looking for at a rather high-end retailer’s site. Anticipating appropriate screens pushed to my desktop, which detailed my product options, I was acutely disappointed to be directed to the site’s search engine for self-service. Customers engage live chat for a reason. They either can’t find the information they are looking for or require more detailed and tailored assistance. Respect their choice of medium and fulfill their needs through the channel they have chosen.
- Proper grammar, spelling and courtesies are compulsory. Customers will easily form a poor impression of a company whose agents cannot spell or follow the rules of proper usage. Although chat is a fast-paced medium, attention to such details is crucial. In addition, agents must use proper courtesies such as thanking the customer for their interest, etc.
- Continually update site FAQs to eliminate redundancy. Web customers generally prefer self-service and will answer their own questions if possible. By updating site FAQ’s to reflect common chat queries, companies can eliminate redundancy and allow chat agents to focus on complex inquiries and genuine human personalization.
- Offer live chat to all users. Although chat is a more time-efficient medium than telephone, there is a human cost to its usage. For this reason, many sites are considering offering live chat only to their most valuable customers. While this strategy may be invisible in the short-term, we believe that it will backfire in the long run. With the growing ubiquity of instant messaging and the growth of live chat on retail sites, customer expectations will rise and consumers will eventually demand live chat. In addition, customers are “catching on” to CRM-based personalization efforts, which often result in high-net worth customers’ calls being answered promptly while “less valuable” customers suffer long delays. While similar tools can customize Web-site options to only offer high-touch service to the most valuable customers, such tactics are offensive to ordinary consumers, jeopardize customer acquisition efforts and damage brand image.
- Finally, monitor chat agents’ interactions to ensure consistent quality. While customers crave a human touch in today’s web-based commerce, it is precisely the human element of chat that can leave your organization vulnerable to miscues. It is advisable to monitor a sample of your chat agents’ interactions to assess user-perceived speed, ensure consistency to basic protocols (spelling, grammar, courtesy), test product knowledge, and gauge responsiveness to customer requests. Third-party assessments may be preferable, as they prevent supervisor bias and provide an objective view of how your organization is viewed from the outside.
Multi-channel customer service offers companies unprecedented opportunity to develop profitable and long-term relationships with their customers. Customers who take advantage of multiple touch points are known to spend more with those organizations – Eddie Bauer reported that the value of clients utilizing multiple touch points does not increase in a linear fashion, but exponentially. And at a time when customers seek live human communication to enrich the web experience, “live chat provides the highest level of customer touch . . . to every Web visitor”. By taking advantage of this medium and practicing the above, companies will be poised to significantly enrich their overall customer experience, resulting in greater retention and revenue.